Gift letter and gift funds

How do we get the gift letter signed by the donor and the transfer evidence matched to the deposit before the gift condition clears?

Ask the donor directly and match the money. When a gift is declared or found in the assets, Callvu sends the donor a link to the gift letter prefilled with the amount, the relationship and the required statements, captures the donor's signature, asks for the evidence of the transfer the guideline accepts (the donor's statement showing the withdrawal, the borrower's statement showing the deposit, or the wire to closing), reads and matches the amounts and dates, and clears the condition on the match.

In scopeComplex: multi-party handoffsCallvu moves: chase and verify, write back

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Last updated November 7, 2026.

The problem today

The gift letter is signed, the money is in the account, and nobody matched one to the other.

Today, without Callvu

The borrower's parent is giving the down payment. The processor emails a gift letter template to the borrower, who forwards it to the parent, who signs and returns it by photo. The deposit appears on the borrower's statement for a different amount on a different day. The underwriter conditions for the transfer evidence, and the parent is asked again, through the borrower.

The guidelines require a gift letter stating the donor, the relationship, the amount, the source and that no repayment is expected, and evidence that the funds were transferred: the donor's ability or withdrawal, and the receipt in the borrower's account or at closing. The match is the control against a disguised loan.

The donor is a party to the loan for one document. Ask them directly.

How it runs

From the requestto the system of record.

A gift is declared on the application, or asset verification identifies a deposit the borrower attributes to a gift. Callvu opens the gift case with the donor's contact from the borrower.

Donor: Signs the gift letter on their own screen and provides the transfer evidence from their side.
Borrower: Names the donor and provides the deposit evidence on their side.
Processor: Sees the status and reviews only unmatched evidence.
Callvu: Prefills the letter, chases the donor and the borrower, reads and matches, clears the condition.

Prefill the gift letter
The gift letter is prefilled with the donor's name and relationship, the amount, the property and the loan, and the required statements (the funds are a gift, no repayment is expected, the source of the funds), in the form the program requires.
Chase and verify the donor
The donor receives a link, confirms the details, signs, and uploads the evidence from their side (their statement showing the withdrawal or the funds available). Reminders run and the borrower sees the status.
Match the transfer
The borrower's deposit evidence (the statement showing the deposit, or the wire confirmation to the settlement agent at closing) is read and matched to the donor's evidence by amount and date; a partial match or a difference is sent back with what is needed.
Write back
The signed letter and the matched evidence are filed to the loan in the LOS under the gift condition, which clears on the match; the gift amount is reflected in the funds to close and, where the program limits gifts by occupancy or loan-to-value, checked against the limit.

Where it ends: The gift condition cleared on a signed letter from the donor and transfer evidence matched to the deposit, with the program's gift limits checked. The Decision Trace shows the match; the Audit Trace shows the donor's and the borrower's steps.

Runtime enforcement

What is enforcedwhile the work runs.

The regulations preloaded in Callvu Studio and the bank's own policies, applied as steps that run, not lines in a binder. A step that breaks a rule does not run, so a completed run was compliant.

Regulations

Investor and agency guidelines on gift funds (Fannie Mae Selling Guide B3-4.3-04, Freddie Mac Guide 5501.3, FHA Handbook 4000.1): Gift funds from an acceptable donor (a relative, or others the program allows) may be used for the down payment, closing costs and reserves within the program's limits, with a gift letter stating the donor's name, address and relationship, the amount, the date of transfer, the source, and that no repayment is expected, and with documentation of the transfer of funds (the donor's withdrawal and the borrower's deposit, or the transfer to the settlement agent).
Quality control and fraud (agency quality control requirements): Gifts that are actually loans, and donors who are interested parties, are common findings; the donor's direct signature and the matched transfer are the controls.

Company policies

The donor signs on their own screen; a letter forwarded through the borrower is not accepted.
The condition clears only on evidence matched by amount and date.
Gift limits by program, occupancy and loan-to-value are checked on clearance.
The LOS holds the letter and the evidence under the condition.

Controls

Prefilled letter with the required statements.
Donor signature on a process-controlled screen.
Evidence from both sides read and matched.
Program gift limit check.
Condition cleared on the match.

Clocks and deadlines

Donor reminders: On the schedule, visible to the borrower and the processor.
Transfer timing: The transfer evidence must precede closing, or be the wire to the settlement agent at closing.

Documents and checks

The gift letter as signed by the donor
The donor's evidence of funds or withdrawal
The borrower's deposit or the closing wire
The match result and the gift limit check

In the Decision Trace

The donor's eligibility and the letter's content.
The match by amount and date.
The gift limit check.

In the Audit Trace

The donor's and the borrower's steps.
Each upload and match.
The condition clearance.

The handoff

Between the front doorand the back office.

The front door

A link to the donor and the borrower's own upload.

The back office

The processor reviews only unmatched evidence; the underwriter sees a cleared condition with the match.

The Decision Desk

A donor outside the program's acceptable list, a match that cannot be made, or a gift above the program's limit goes to the underwriter in the Decision Desk with the evidence and only the allowed outcomes.

Proof

In scope.Proof at scale, not one process at a time.

The kind of process Callvu runs in production for customers in this industry. Ask for a reference on this exact process. The results below are the industry's published proof; each claim code links to its record on agents.callvu.com.

Bank Leumi runs its home lending workflows on Callvu.

MTG-01

Community Bank of Mississippi runs TRID loans on Callvu.

MTG-02

More than 1,000 processes are live across Callvu customers.

Across Callvu customers

Questions

What buyers ask next,answered plainly.

Does the donor have to sign through the borrower?

No. The donor receives their own link, confirms the details and signs on their own screen, and uploads the evidence from their side.

What clears the condition?

The signed letter plus transfer evidence from both sides matched by amount and date, inside the program's gift limits.

What if the amounts differ?

The difference is sent back with what is needed; the condition does not clear on a partial match.

Related processes

Verification of deposit and assets Letter of explanation for large deposits and credit items Borrower document collection Try it in the sandbox All home lending processes

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